An emergency is defined in the Procurement Procedure as follows, "A circumstance in which an immediate purchase or procurement decision is necessary to prevent a serious delay, which delay reasonably could result in a danger to life, damage to property, or suspension of the provision of an essential service."
In an emergency situation, as described above, the department/unit needs to:
- Procure the good or service as appropriate in the interest of time
- Once the emergency has been addressed, complete a Limited Tendering and Non Application Procurement Approval Briefing Note (PDF) with the rationale
- Attach the invoice to a completed Payment Requisition (PDF)
- Forward all documentation to Procurement Services for payment processing
The associate or assistant vice president of the affected area has the authority to acquire goods or services in excess of $100,000 without regard to this Procedure or its related Guidelines.